As youth, woman and person with disability you are required to do the following to enable you access to these opportunities and to compete for procurement opportunities within a category:
  1. Form a group and register an enterprise with the Registrar of Companies’ Offices in Nairobi or anywhere else wherever they are located. You may do so as a sole trader, partnership, limited company, association, etc.
  2. Get clearance from the Youth Enterprise Fund if you are youth; Women Gender Directorate if a woman; and, certification from National Council for Persons with Disability if you are a person with disability.
  3. Register the enterprise with the National Treasury in Nairobi or any County Treasury office. PPOA shall publish the names of all registered groups in the PPOA website (www.ppoa.go.ke).
  4. Visit any public entity of the National or County Governments anywhere in the country to seek for procurement opportunities. Public entities may advertise procurement opportunities in their respective websites, notice boards or local dailies which may also be published in the PPOA website (www.tenders.go.ke).
  5. Contact PPOA for any clarifications on matters that arise out of your interactions with the public entities on this issue.
  6. You are not required to submit a Tender Security in order to participate in the procurement process but you shall sign a Tender Security Declaration Form provided for in the tender documents which will bind you to perform the service once awarded the contract(s). Failure to adhere to the terms of the Form shall make you liable to Debarment pursuant to Section 115 of the Public procurement and Disposal Act, 2005.
  7. PPOA shall publish the list of the disadvantaged groups who have been registered for easy access by public entities.
  8. If you are not satisfied with the outcome of the procurement proceeding, you may lodge your complaint to the Director General (PPOA) or file a review with the Secretary Public Procurement Administrative Review Board within 10 calendar days after notification of award of contract.
  9. You shall benefit from this preference and reservation scheme for a period of five years renewable once only.
Individuals Requirement
Kenyan Citizen (Residing in or outside  Kenya ) – National Identity Card
Non Kenya Citizen (Residing in Kenya) Work permit or investors permit AND Alien registration number.
Non Kenya Citizen (Residing outside Kenya) Original Passport, Pin number of a Kenyan director or agent. Applicant must be available to undergo a background check.
Diplomat (Residing in Kenya) Diplomatic card number and  Passport
Limited Company
Limited Company or Partnership (Resident in Kenya) Certificate of registration  and Personal identification numbers(PIN)  of at least two directors or partners
Limited Company or Partnership (Resident outside Kenya) Certificate of compliance Number
and Personal identification numbers (PIN) of at least two directors or partners
Non-Government Organization
Non-government Organization, etc. Certificate of registration


The registrar General is the registrar for companies, Business Names and Chattels. These services are carried under the Companies Act (Cap 486 Laws of Kenya), Registration of Business Names Act (Cap499 Laws of Kenya) and the Chattels Transfer Act (Cap 28 Laws of Kenya)

Name Search
  • Form A Completed application form for reservation of Name/s or
  • Letter requesting for reservation of name/s
Kshs 10/- for purchase of the form and Kshs 100/- per name
Kshs 100/- per name
3 days3 days
Registration of Limited Companies (Limited by shares)
  • Approved name
  • Memorandum and Articles of Association (Stamped at the Lands office and presented by an advocate)
  • Statement of Nominal Capital ( Stamped at the Lands office)
  • Evidence of payment of stamp duty.
  • Form (201) Notice of address and situation of registered office of the company
  • ( form 203) Particulars of directors and secretaries duly filled and signed by an Advocate
Kshs 2,800/- mimimum
Kshs 62,000/-maximum depending on the nominal share capital
5 days
Registration of Business Names (Excludes security related business)
  • Approved name
  • (BN2 Business Registration Form duly completed
Kshs 800/- 10 days
Registration of charges and debentures
  • (Form 214) Notice of creation of a Charge/debenture documents at Lands office
  • Up to date Annual Returns by the company creating the Charge/Debenture
Kshs 600/- 6 days
Registration of Chattles
  • Duly stamped (at Lands office) Chattels transfer documents
  • Evidence of payment of stamp duty
Kshs 50/- 30 days
Request for list of Directors (CR 12) by the Company of DirectorsRequest for list of Directors by third parties
  • Application letter
  • Up to date Annual Returns
  • Application letter
Kshs 600/-Kshs 600/- 5 days5 days
Filing of annual returns
  • (Form No. 1) Annual Return Forms duly completed and signed by a Certified Company Secretary
Kshs 400/- if filed within 28 days after the Annual General Meeting
Kshs 2,600 maximum penalty per year of delay
1 day
Change of Name of a Limited Company
  • Form A Completed application form for reservation of name/s or
  • Letter requesting for reservation of name/s
  • Special Resolution accompanied by approved name
  • Updated Annual returns
Kshs 10/- for purchase of the form and Kshs 100/- per name
Kshs 100/- per nameKshs 1,100/-
3 days3 days4 days
Change of Business Name
  • Approved name
  • (BN4) Notice of Change Form
Kshs 800/- 10 days
Removal or addition of a partner in a Business Name
  • (BN4) Notice of change form singed by the outgoing and incoming partners before the authorized officer
Kshs 800/- 10 days

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